A completed and signed application is required to be considered for obtaining a Food booth at the Art in Bayfront Park. Each food vendor has read and agrees to abide by these Rules & Regulations.

Art In Bayfront Park, a/k/a DeBora Rachelle Inc.(hereinafter "fair"), Art in Bayfront Park officials (hereinafter “officials” and
Food Vendor (hereinafter “vendor”) do hereby agree as follows:

PLEASE PRINT THESE OFF AND HAVE ON HAND FOR YOUR REVIEW!

Dates and Times:

Beverage Regulations: Only Bernick's Pepsi Products may be used for Beverages contact Bernicks Pepsi for a list of their products.
Alcoholic, COKE and any other beverages not carried by Bernick's are not allowed on the premises during the fair. Vendor will be asked to
shut down their booth if any such products are found. Please respect the fact that Bernick's Pepsi is a major sponsor if this event and without them this event would not be happening. They are also locally owned and operated.

Application Process: Applications are to be completed on-line or mailed in an envelope with your name and return address clearly printed in the front top left corner. NOTE: no immediate confirmation will be issued upon receipt of an application, so we advise you to register your mail with the post office for confirmation of delivery. All Applicants will be juried. Applications must be complete, signed, and accompanied by the appropriate fees and documents. We will accept applications until we are full. Applicants will be judged on a first come, first serve bassi and past experiences with vendor at our events for entry into Art in Bayfront Park. You will be notified by e-mail of your acceptance or rejection to participate shortly after the deadline.

Sale of items: by vendor that are NOT listed on this agreement shall empower the Officials to
impose a sanction on the Vendor as deemed appropriate by the Officials.
(a) The Officials may, at their discretion, terminate the sale of food items from the Vendor’s stand on the day in question for failure to abide by instructions of the Officials.
(b) Vendor understands that the Officials have sole control over the activities and operations of Art in Bayfront Park
from the vendor’s setup to close of the event ending on August 19, 2012.
(c) Vendor agrees to prominently display the prices of all food items for sale.
(d) Vendor agrees to take down all signs of food or beverage items that they are not carrying or allowed to sell within their trailer/booth.
(e) Vendor will not sell anything other than food items.

Booth Fees: Processing Fee: $25.00. Entry Fee: $500.00 per space, $600. for corner space (on a first come first serve basis). Make checks payable to: DeBora Rachelle Inc. Checks must be for full payment of fees and accompany the completed and signed Application Form. Postdated checks and incomplete applications will be returned to the applicant.

Setup and Take down:

Upon Arrival:

1) check in and pick up your packet at the main unloading gate. There will be someone there to greet you between set up hours. You will be given a packet that includes all information you need including your booth number will be give to you at that time.
2) Note your booth location
3) drive through Bayfront Park's unloading zone gate as directed by our staff.
4) you will drive straight to your booth location and what is noted in your packet.
5) Please unload your truck/detach your trailer, ASAP (you have a maximum of 15 minutes) and stay on the concrete then drive back through the gate to park your car. Please be courteous and unload ASAP.
6) We do not allow trucks or cars to stay within the fair grounds, so make sure to remove any items you will not be needing. We do not allow vehicles to exit the park anytime from Saturday starting at 9:00 PM to Sunday at 7:00 PM.

Arrival: Unloading/loading
Vendor agrees to arrive and set up equipment at designated times specified by fair.
Vendor understands that neither the Art in Bayfront Park Officials, its committees/volunteers, DeBora Rachelle Inc., DECC, Secret Service Entertainment, nor the City of Duluth shall accept liability for damage done to equipment parked in the Bayfront Park during the event, during the day day or during the night hours. Vendor understands that Officials will assign sites and agrees to abide by all instructions of Officials regarding the unloading/loading of equipment and food supplies. Officials reserve the right to ban any and all motor vehicles from driving on the grassy areas of the grounds of Bayfront Park. Vendor agrees to park extra accessory items such as vehicles including trailers, at off-site locations in parking lot D or off site after unloading. Vendors or employees who park on city streets or in areas not designated as parkable are subject to parking tickets issued by DEDA or City of Duluth or Art In Bayfront Park.. See Parking below.

Set-Up Time for food vendors is between 2:00 and 6:00 Friday night August 16, 2012.

Here is a photo of the main entry. We refer to this as the courtyard.

Officials will have a table set up by the main entry with a packet with your name on it. Inside the packet you will find your booth location. If you have not checked in by 8:00am on Saturday will assume you are not coming and take over your space. Vehicles may not be driven on any lawn area due to sprinkler heads in the grass however a cement road will allow you to drive your car within close proximity to your booth. Vendors who drive on the lawn will be fined for the damages caused and sprinkler heads cracked. Here is a photo of the road:

Unloading Road and Gate - camera facing Lot B parking lot Note when you enter you may drive to the left or take the main road into the park. We will advise you which road to take depending on your booth location.	Unloading Road going into park - camera facing Lake Superior and Bayfront Park

If you have heavier objects we advise to request a booth on the pavement (please note: requested location is never guaranteed, however we will try our hardest to please you). Exhibitors must not block signs, walkways, etc. After unloading please be considerate and immediately move your vehicle to parking lot Lot B on Friday. Click here for diagram. Exhibitors must have their Art in the Bayfront Park booth ID (provided in your packet) posted in the upper front left corner (as one looks into a booth) of the booth throughout the entire Art Fair. Each exhibitor is responsible for their own display materials, including tables, chairs, canopies, backdrops, business cards, and rain/wind/sun protection, etc. Exhibitors are responsible for their own security measures. Liability is the responsibility of the exhibitor. Feel free to work on your art in your booth during open Art in Bayfront Park hours. Vendor agrees not to tear down vendor booth prior to close of event on 8/19 unless authorized by Officials. If you have Quicklime on your computer, click here to watch a video showing the road to unload off of lot B. Booth tents only are allowed to be set up Friday night, August 17 between the hours of 2:00 PM and 6:00 PM. Tent set up is at your own risk as we do not have any type of security on Friday night. Saturday morning gates open 6 am.

Packet:

1. Booth letter and directions to booth. Click here for placement.
   
2. Booth letter sign to place at the top right hand corner of your booth - please do so by 10:00am Saturday morning at judges will need these when plotting their course.
   
3. Name tag (to be used as entrance into Celebration of Wines & into Bayfront Park after hours).
   
4. Art Brochure
   
5. Coupon booklet to use in town at various sites.
6. Exit survey - to be given to our staff at the end of the art fair or placed in the exit survey box by the unloading exit gate.
7. Parking Permit - to be placed on the dash of your car during art fair hours.

Vendor Equipment and Electricity:
Vendor agrees that the food service will be self-contained. Vendor understands that they are responsible for knowing electric power and water usage needs and for providing the appropriate equipment to meet these needs. Power we supply: Bayfront Park has 6 power boxes by the vendor walkway. Each box is 200Amps. Inside each box are 12 outlets providing 110V at 20Amps, protected by individual circuit breakers, plus 2 outlets with 220V at 50Amps. That is times 6, so there is a lot of power. Vendor is charged with the responsibility to know wattage, voltage requirements of his/her equipment and to be prepared with proper electrical plug-ins, cords, cord covers, adapters. Vendor will provide Art In The Park Officials with an accurate description of the food booth, including physical dimensions and power requirements. Click here for food vendor layout and placement of your electric.

Water:
Water hook-up is avaiable for a $50 fee. This is something we pass down to you by the city. Click here for food vendor layout and placement of your water..

Vendor Fee:
Vendor agrees to pay a nonrefundable fee of $500.00 or $600.00 to the DeBora Rachelle Inc. at time of application.
Contracts submitted without the required fee will not be considered for acceptance. Payments will not be refunded under any circumstances after February 28, 2012.

Cancellation Fee/Refunds:
Art in Bayfront Park Space Fee, minus a $25.00 jury fee, are refundable prior to February 28, 2012. Anyone who finds it necessary to cancel out of the show and wishes to request a refund must do so in writing by February 28, 2012. Exhibitors may not transfer or sell their space to anyone. After February 28, 2012, there will be no refunds.

Insurance:
Vendor should obtain proper liability and fire insurance stating that said vendor will indemnify and hold harmless DeBora Rachelle Inc., Art in Bayfront Park, Bayfront Park, the City of Duluth, DECC and Secret Service Entertainment from any liabilities pertaining to your booth and it's actions, et. al. Vendor will also provide a copy of Vendor’s third party and public liability insurance policy. The minimum
face value must be $1,000,000 per individual claim and general aggregate.

Permits:
All vendors must have all the necessary permits as directed by the city of Duluth and the State of Minnesota. Vendor shall also provide to the Officials a copy of Minnesota Dept. of Health Certificate (current) or other health department license to vend. The original license must be visibly displayed in the food booth at the event, at all times. Click here for more details from the MN Dept of Health on Special Event Food Stands. For more information call 651-201-4500 or go to www.health.state.mn.us. Or you can contact Food Inspector, Lowell Urban at 651-201-6581 who is located at the Department of Agriculture, 625 Robert Street North, St. Paul, MN 55155.

Sales Tax:
All vendors must have a valid Sales Tax ID number and provide this to Art in Bayfront Park officials. Exhibitors are responsible for collecting their own Minnesota State sales tax plus The City of Duluth sales tax and maintain records regarding Sales Tax numbers for your taxes. For Minnesota sales tax application call the MN Department of Revenue at 651-282-5225 or 1-800-657-3605. Applicant must include a copy of their Minnesota Sales Tax Permit, confirmation letter, or some type of document from the MN Sales Tax Dept with their Art in Bayfront Park Application. The MN Dept of Revenue will be furnished a list of registered exhibitors and may or may not attend the Fair to check exhibitors concerning compliance with
the sales tax law.

Loudspeakers:
Vendor agrees that he will not use a loud speaker or amplified music at his food service location.

Fire/Health Safety/Electrical Inspections:
Vendor shall be prepared for three inspections prior to or during the event by the following: Duluth Fire Dept, St. Louis County Health Dept. and State of Minnesota Dept. of Labor and Industry. Inspections may or may not be conducted early on the first day of the event or anything thereafter.

Tables:
Each food vendor should bring one or two 8' tables with chairs for their patrons and place this along side their tent (for this reason we will be giving you an expanded space.) If a line does form people tend to stay longer if they have a place to seat the rest of their family. Hence, more sales for you! Click here for food vendor layout and details of placement.

Waste Removal:
Sanitation Food Vendors: Food Vendors are responsible for maintaining acceptable standards within their booth. Each vendor is responsible for disposal of their own trash into the dumpster located in at the far west side of the parking lot. Please bring bags and plan accordingly. Vendors are prohibited from using trash containers intended for festival patrons. Overflowing trash containers are not acceptable. At closing each night, vendors must put all boxed or bagged trash into the designated dumpster at the far west side of the parking lot outside of the fairgrounds gate. Vendors must provide adequate personnel to comply with these garbage removal requirements. All raw/food vendor waste must be placed in the dumpster – not in trash cans. Vendors are responsible for the cleanup of all grease and food spillage at their food booth. Cardboard or other suitable flooring must be used wherever grease, charcoal or food spillage is likely to occur. Do not dump any substance on the grass. All grease must be removed from the site by vendor. Vendor agrees to dispose of all waste in the dumpsters provided for Vendors and to pick up and police the immediate area surrounding their food vending site to the satisfaction of Officials. Vendor understands that failure to dispose of food and packaging waster properly may jeopardize admittance to subsequent events and there will be a $500 fine for waste removal by Art in Bayfront Park Officials.

Sanitation Food Vendor Patrons: Food vendors must bring two separate garbage cans for use by their patrons and keep their own area clean. It will be up to the food vendors to dispose of the garbage when it can is full. We ask food vendors to empty the garbage into the dumpster in the parking lot outsiie the fairground gates a minimum of once after your lunch customers rush hour and once at the end of the night. Take garbage out the front gate and turn left to the west corner of the parking lot. To save on trips to the dumpster, you may choose to put a bag into the garbage can and just replace the bag putting the disposed garbage into your trailer (where it is unseen by the public) bringing all your full bags to the dumpster at the end of the night. Each vendor is responsible for their own garbage and each food vendor must leave your space the way you found it at the start of the event. Patrons are more likely to purchase food from a clean area - hence, more sales for you! Click here for food vendor layout and details of placement.

Damage to Grounds:
Vendors agree to minimize driving on the grounds during set-up/teardown and to instruct all employees to refrain from driving on the park grounds. Vendor agrees not to tear down vendor booth prior to close of event on 8/19 after the fair has ended unless authorized by Officials. In the interests of environmental protection and integrity, Art in Bayfront Park Officials urge Vendors to utilize resources that are biodegradable, nontoxic and/or recyclable and to be judicious in the use of water, power and other nonrenewable resources.

• Include with signed form:
  Items to be in envelope checklist:
  ___This Signed Application form filled out in it's entirety.
  ___ Check #1 Processing/Jury Fee: $25.00 per location (not space).
  ___ Check #2 Entry Fee: $500.00 per space, $600 for corner space upon entry into the park.
  ___ Optional: Advertising fees (Check #2) that you wish to pursue along with ad copy. Fees are: $50.00 for 1 ad block; $90.00 for 2 ad blocks.
  ___ Optional: Water hook-up $50.00
  ___ Optional Ad Copy on a CD 300 dpi, preferable .tif format.
  ___ Optional food order form items and pricing
  ___ One 4 x 6 inch photos of your booth set-up labeled with your name and address on the back (or we accept photos or e-mail to artinbayfrontpark@yahoo.com).
  ___ Photo copyright release form for the promotional photo if necessary.
  ___ Copy of Minnesota State Sales Tax ID papers
  ___ Copy of County Health Department Permits
  ___ Copy of Vendor Insurance (fire and liability) holding DeBora Rachelle Inc, the city of Duluth, Secret Service Entertainment and Bayfront Park harmless from all negligence.
  
  Please return signed contract, check and a photo of your food booth by the deadline shown on the application to:
  
  DeBora Rachelle Inc.
  ART IN BAYFRONT PARK 2010
  ATTN: Food Vendor Committee
  325 S Lake Ave Ste 1216
  6th fl mailbox 11
  Duluth, MN 55802

Note: Rules and Regulations are subject to change. Please check back again prior to August 18, 2012 for new updates.

Other information you may be interested in:

Places to stay.
Booth Tent Rental.
City of Duluth Statistics